Three such meetings are to be held in a year. Dates for these are to be finalized for the entire (financial) year by the 15th of May each year and submitted to the central office. The Central Office will coordinate the dates to prevent regional and other overlaps. An interaction between geographically close chapters is encouraged and joint quarterly meetings are also encouraged. Meetings must include local and younger speakers and these categories of speakers should comprise at least 50% or more of the presenting faculty and meeting duration. Proposed themes, topics and faculty are to be planned and communicated to the Central Office at least three months in advance. These will be assessed and approved by the central committee and only then should the date, program and faculty be made available to the public and general body. It is reiterated that funds for local academic activities may be raised from local representatives of trade partners; however, all payments that accrue from this have to be made to the Central Office directly by the trade partner.

Regional Chapters may organize one Apex Meeting every two years. This is not compulsory and interaction between geographically close chapters is encouraged. The Central Office will coordinate the dates to prevent regional and other overlaps. Meetings must include local and younger speakers and these categories of speakers should comprise at least 30% or more of the presenting faculty and meeting duration. Proposed themes, topics and faculty are to be planned and communicated to the Central Office at least six months in advance. These will be assessed and approved by the central committee and only then should the date, program and faculty be made available to the public and general body. It is reiterated that funds for local academic activities may be raised from local representatives of trade partners; however, all payments that accrue from this have to be made to the Central Office directly by the trade partner.

Members of the nominated first committee can jointly organize an Inaugural Meeting of a regional chapter. This is not compulsory and a regional chapter may commence with a quarterly meeting. The Central Office will coordinate the dates to prevent regional and other overlaps. Meetings must include local and younger speakers and these categories of speakers should comprise at least 50% or more of the presenting faculty and meeting duration. Proposed themes, topics and faculty are to be planned and communicated to the Central Office at least six months in advance. These will be assessed and approved by the central committee and only then should the date, program and faculty be made available to the public and general body. It is reiterated that funds for local academic activities may be raised from local representatives of trade partners; however, all payments that accrue from this have to be made to the Central Office directly by the trade partner. Please also refer to the guidelines for the selection of non-local visiting faculty.

SFM recognizes and appreciates the need to disseminate information on new technology related to the practice of fetal medicine as and when it becomes available in the local/global market. These meets should be designed to present the product and put it into scientific and commercial perspective. Presentation by a user is encouraged on the agenda. An expert panel discussion is compulsory at such meetings. Selection of faculty has to be pre-approved by the central office at least five weeks in advance of the activity. The activity must be entirely funded by the trade partner and free of cost to all SFM members. Entry to SFM members cannot be denied but pre-registration may be made compulsory. All payments for the venue, audiovisual and event management teams, mementos etcetera are to be made directly by the trade partner to the vendors. Faculty expenses are also to be borne entirely by the trade partner. A report of the event to the Central Office is compulsory for such meetings as well.

SFM reiterates that Fetal Medicine is multispecialty teamwork. Co-branded Meetings with local branches of Academic Societies such as IRIA, IFUMB, FOGSI, IFS, ISAR, Pediatric, Genetics and Pediatric Subspecialty Societies etc are encouraged. Equal Profit sharing with the partner society is compulsory in this category. SFM members must be entitled to minimum discount of 20% on registration charges. Preliminary & Audited accounts of any such event must be made available to the Central Office within three calendar months of the event. Failure to do so will result in penal action by the Central Office. The type of penalty may include suspension of the office bearers.

Endorsement of meetings/events organized by related societies and their publicity at electronic and live SFM forums is encouraged. This is done free of charge after approval by the Central Office. SFM members must, however, be entitled to a minimum discount of 20% on the registration charges. Regional Chapters should apply for approval by the Central Office at least three months in advance of the date of such an activity.

Themed courses and workshops are encouraged by SFM. The Regional Chapters are encouraged to organize these.